Upload Files

All files uploaded to FlowJo Envoy become part of a workflow, study, or project within the FlowJo Envoy data structure.

Note: All files that are uploaded while a step is highlighted are tagged with the name of that step in file listings. This tag is generated by FlowJo Envoy and cannot be changed. All files uploaded while a workflow, study, or project is highlighted are not tagged with a step name.

Upload files using one of the following three methods from either Explore view or Workflow Detail view.

Upload by Dragging to the Upload Box

1. In Workflow Detail view, display the workflow you want to receive the uploaded file.
2. If you want the files to be tagged for a specific step in the workflow, select the step.
3. In your operating system’s file system, locate the files you want to upload, and select them.
4. Drag the files to the Upload box.
   

   Upload box in Explore view.

5. 

   Upload box in Workflow Detail view.

   The files are uploaded to the workflow.

Upload by Browsing from the Upload Box

1. In Workflow Detail view, display the workflow you want to receive the uploaded file.
2. If you want the files to be tagged for a specific step in the workflow, select the step.
3. If you want the files to be tagged for a specific step in the workflow, select the step.
4. Click the Upload box.
   Your operating system’s file selection dialog box displays.
5. Select the files you want to upload, and click OK.
   The files are uploaded to the workflow.

Check Status of Uploading Files

All FlowJo Envoy functionality is available while files upload. While files are uploading, you can check status in the Uploads window, which is located at the lower right.

This window contains a scrollable list of all files that a registered FlowJo Envoy user has attempted to upload and have not been dismissed from the list. Each entry includes a filename and file size. This window is draggable, and is always available, even if you switch to another view.

If the network connection is lost before all files have been uploaded, all files are set to Pending. FlowJo Envoy will attempt to upload the files when the connection is restored.

Upload Status

• Pending—The file has been queued for upload, but is waiting for other files to complete.
• Failed—The file could not be uploaded.
• In Progress—The file is in the process of uploading.
• Completed—The file was successfully uploaded.

Cancel an Upload

To cancel an upload, locate the file in the list, and click the Cancel button next to it.

To cancel all uploads, including all Pending and In Progress uploads, click the Cancel button at the top of the Uploads window.

Dismiss an Upload Status

Note: Dismissing an upload does not stop an upload in progress; it only removes its status from the list.

To remove a status reading from the upload list, click the Delete button next to the status listing. 

Download Files and Folders

Files and folders download to your local PC or device. The location the file or folder downloads to depends on your browser settings.

1. In Explore view or Workflow Detail view, select the file or folder you want to download.
2. Click Action, and select Download.
   The file downloads.

When a file completes downloading, the filename appears in a footer at the bottom of the window.

This footer remains until the downloaded file is viewed. To remove this footer, at the far right of the footer, click the Close button  .

Download Multiple Files

1. If necessary, create a folder, and move all the files you want to download into the folder.
2. Download the folder in the same way you download a file.
   The downloaded folder will retain the original’s folder organization.

Open the Latest Downloaded File

Note: A file only opens if a local application is capable of opening the file.

When a file completes downloading, the filename appears in a footer at the bottom of the window.

• To open the file, click the filename at the left side of the footer.
• To open the folder containing the downloaded file in your operating system, click the down-arrow to the right of the filename, and select Show In Finder from the pop-up menu.

Open Another Downloaded File

Note: A file only opens if a local application is capable of opening the file.

When a file completes downloading, the filename appears in a footer at the bottom of the window.

1. At the right end of the footer, click Show All.
   A list of downloaded files appears in a new browser tab.
2. To open the file, click its filename. To open the folder containing the folder in your operating system, click Show in Finder.

Rename a File

1. In either Explore view or Workflow Detail view, locate the file you want to rename, and select it.
2. In the Action menu, select Rename.
   The New dialog box appears.
   
3. In the Name field, type the new filename, and click Save.
   FlowJo Envoy changes the filename to the new name, and closes the dialog box.

Create a Folder

1. Select a location for the new folder.
   • If the location is a project, locate the project in a project list, whether in Explore view or in Workflow Filter view, and select it.
   • If the location is a study, locate the study in a study list, whether in Explore view or in Workflow Filter view, and select it.
   • If the location is in a workflow, locate the workflow in a workflow list, whether in Explore view or Workflow Filter view, and select it.
   • If the location is a folder within a workflow, locate the folder in Explore view’s File List, and select it.
2. Click the Action button, and select New.
   The Create a New Item dialog box appears.
3. Select the Folder radio button.
4. In the Enter A Name field, type a name for the folder.
5. In the Description field, if desired, enter description for the folder.
6. Click Save to create the folder.
7. The folder is now available at the selected location in FlowJo Envoy.

Move Files

1. In a file list, whether in Explore view or Workflow Detail view, select the files or folders you want to move.
2. Click the Action button, and select Move.
   The Move dialog box displays.
   
3. If you need to create the destination folder, you can create it now.
   1. In the Move dialog box, select  a location for the new folder. The location can be a project, study, or workflow.
   2. Click the Action button, and select New.
      The Create a New Item dialog box appears.
   3. Select the Folder radio button.
   4. In the Enter A Name field, type a name for the folder.
   5. In the Description field, if desired, enter description for the folder.
   6. Click Save to create the folder.
4. In the Move dialog box, select the destination to receive the files or folders.
5. Click Move Here.

Copy Files

1. In a file list, whether in Explore view or Workflow Detail view, select the file or folder you want to copy.
2. Click the Action menu, and select Copy.
   The Copy dialog box displays.
   
3. If you need to create the destination folder, you can create it now.
   1. In the Move dialog box, select the project, study, or workflow where you want to create the new folder.
   2. Click the New Folder button.
4. In the Copy dialog box, select the destination to receive the files or folders.
5. Click Copy.
   If a file in the destination has the same name as one of the selected files, an error message displays. Click OK to close the error message, rename one of the files, and retry the upload.

Delete Files

1. In a file list, whether in Explore view or Workflow Detail view, select the file or folder you want to delete.
2. Click the Action menu, and select Delete.

• If this file exists anywhere else in FlowJo Envoy, the file is removed from this location.
• If this file does not exist anywhere else in FlowJo Envoy, you are prompted to confirm the deletion. Confirm to remove the file from FlowJo Envoy.

Open Files

1. In a file list, whether in Explore view or Workflow Detail view, select the file or folder you want to open.
2. Click the Action menu, and select Open.
   If the file is of a type the browser can open, the browser opens the file in a new window.